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December 24th, 2010 |

Three words on "Time Management"

Get over it. However, if you want an increase in leisure time available, read this article. Trying manage time in a hectic world is a subject that is almost as beaten, abused and useless as my father's old suitcase. And managing your checkbook wisely not give you more money, managing your time wisely will not give you more time. In addition, time management takes time, when what is needed is less to do each day. Want more time? Do less. After some practice in doing this, its productivity also increases because less unnecessary work, creating more free time. This is not casual, in fact, requires you to get what he wants: more time off. The final goal was said eloquently by William Occam (1300-1350), "It is vain to do with more what can be done with less."

When most people try to "manage their time wisely, "try to organize and plan how to get the smallest details in a finite period of time. Organizing your contacts from Blackberry, the creation of several e-mail folders for each of the messages from the waste of time going through your "in" each day has a special place to call home and matching for its collection of thimble to make it easier to remove dust, are examples. This is not the goal at all. The goal is more free time, less work and less "busy-ness." Albert Einstein once wrote: "Any man who reads a lot and uses his brain too little falls into lazy habits of thinking." Having said that, in the interest of time, reading this article and making the introspection itself is all that is required of you. Take the ideas, try them and see what works. That will be the right method for you.

Here are some ideas for consideration. There are two ways to do less: delete tasks and delegate tasks. Elimination is the first place to start. Those around you do not appreciate not being delegated tasks useless.

Elimination: "Love of bustle is not is the industry, "Lucius Annaeus Seneca, Roman philosopher (4 BC – 65AD).

First, when deciding what time-consumers to remove, consider the "80-20 rule." Vilfredo Pareto (1848-1923) was a controversial economist who inspired a "law" of income distribution that now bears his name, Pareto Law, more commonly called "80-20 Rule." It merely establishes that 80 percent of its products from 20 per cent of their inputs. The list of uses for this is infinitely long. Here are some brief examples: 80 percent of profits from stock market 20 percent of portfolio, 80 percent of company sales come from 20 percent of its customers, and in Pareto garden, 80 percent of its wine pea pods 20 percent of its plants.

Use this as a lens through which to view life. What that 80 percent of their productive results come from 20 percent of his time? What the 80 per cent of its problems and loss of time are 20 per cent of their actions or inactions? Spend the necessary time in introspection and put this all down on paper. Brainstorm and do not stop to think! Target volume, then dissect and analyze the results. Do not be surprised if you find you are not doing everything well. Introspection usually hurts. The goal is to find and eliminate their weaknesses, and then to find their strengths and multiply. Once inefficiencies are eliminated, it's time to take the next step in getting more free time: productivity.

Second, consider the "Parkinson's Law." "The work expands to fill the time available for its completion. "-Cyril Parkinson, The Economist, 1955. Do you want to do more and faster? further delay. It is not an oxymoron. If you receive a claim from your boss to do a risk analysis of a new competitor coming "tomorrow morning," he will tighten belts, avoid everyday distractions and finish before exiting. If given a week to complete the same task, time is wasted thinking about the task (but does not), taking into account all aspects (but does not), and how you will do research (but do not). Then at last is probably the last day after precious time and brainpower has been in vain to think of the action rather than action. If you were given one month to the report, not a good idea, would become mental challenge in a mountain. Is to keep it short time frames, and any person, focused, efficient and on task.

Consider this: if you have to complete a heavy workload, but also had to take a vacation in eight hours, could it? With visions of warm breezes, palm trees, parasols and drinks with little going through your head, yes, you get the job done. That is Parkinson's Law in action. Use to your advantage, keeping only a small list, no more three of the critical tasks with a timeline every day for completion. Keep them small and powerful. Ask yourself "If these three things are the only three to do today, I will feel I've achieved what is most important?" A few weekly chores are fine, but these are actually in a holding pattern before entering daily time scale. Remember that these are tasks that are not the targets. The tasks are measures of short, small actions to achieve great goals.

Delegation: "Do not only use all the brains I have, but all I can borrow."-Woodrow Wilson, President 28, United States (1856-1924).

Now that you've eliminated non-essential job functions of life, it's time to move on to the delegation. Get up to speed fast is the goal. First, remember your insight? Delegate those things where you are weak. It is often the target of many self help and efficiency experts you have to improve their shortcomings. That is not the goal here. For fast results after removal, stick to your strengths and delegate the rest. No uses the delegation and direction of others? Some quick techniques can help.

First, start slowly and ask permission. Before ask your spouse to take care of all bills, credit card receipts and the checkbook balance, start with something like "Honey, I know you very busy, but could you put these bills in Quicken (Microsoft Money, you use) just this once? I'm really pressed for time this week. "Getting the "buy" from "just this once" has been practiced by children of all ages, and has an incredible success rate for continuous use. No sense in letting them have all the advantages of this technique effectively. Try it, but no use.

Second, you have strengths and weaknesses. So everyone else. Consider delegating the task before them. Like you, in order to leverage the strengths. Do not just delegate to the one you think that is easier or more likely to say "yes." That is usually exactly the wrong person.

Third, explain the task is simple, short, simple language. Are they smarter than a fifth grader? Are you sure? This is the main cause of the disaster delegation. Doing things efficiently and effectively bad for you does not save time. Remember to make sure they understand the desired result. This is much more important that explains the process. Finally, we ask to repeat their own words what he said to them to ensure proper understanding.

Finally, remember Parkinson's law? Set a deadline, preferably several times for more complex tasks. Delegated to check with you at intervals to be established to ensure that they are on task and on track.

So What?:

Why try to do less and have more free time? It can be confusing. The first thing most people when confronted with idle time is filled with more things to do: clean up those pesky leaves in gutters and dust collection thimble. Again.

Get over it. Learn to slow down. If you have been very successful in the results "much work" method of performing the tasks, this can be a challenge. You'll feel like you need to make a "to-do list, either mental or written. This may be listed as" eating lunch "" shopping "and" reading the newspaper. "This is not a bad thing. Now he has written proof of the success that has been so far in getting more free time for himself.

Remember to stop and do the important things, however. Having a formal dinner with his family. You may remember them. They live with you. Have conversation and reconnect with their children. Do not be surprised if they are a little smarter and come from the last time you did this. Watch a sunset with your spouse. Better yet, schedule a date night with him or her. The sweet smell of roses when you stop to smell, right?

That was his purpose in reading this Right?

About the Author

“Wanna-be” Author, Decent Photographer, Kite Boarder, Paraglider Pilot, Skydiver, Scuba Diver. Chaz does what most say they “want” to do but never accomplish.

Chaz is also a professional small business operator for over 20 years. Chaz has an extensive background in customer satisfaction, employee relations, management team building and development, and small business loss prevention.

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